Downloading Reports — XpressInspect Docs

Once all audit stages are complete, you generate the inspection report from the Inspection queue. The process has three steps: select which units to include, choose supporting photos for each checkpoint, then generate and send the report for review.

1 Inspection queue — Completed status with Generate Report

Inspection queue showing a Completed inspection with Generate Report button in the Action column

When an inspection is Completed, the Action column shows a Generate Report button. Click it to begin building the report.

Generating the Report

Click Generate Report

From the Inspection queue, click Generate Report on any Completed inspection. You are taken to the Inspection Responses page.

Select units and photos

You can include up to 4 units and select 1–4 photos per checkpoint. Each checkpoint row shows the observations recorded during the audit. Choose the photos that best support each finding.

2 Inspection Responses — selecting photos per checkpoint

Inspection Responses page showing checkpoint list with observation tags and photo selection thumbnails per checkpoint

Each checkpoint shows the findings recorded during the inspection (e.g. "Water seepage in pit"). Select the photos you want to include in the report — tick Select under each thumbnail. The unit count badge in the top-right updates as you make selections.

Click Generate Report

Once you have selected your units and photos, click the Generate Report button in the top-right corner. You can also tick Include Excel report to receive an Excel version alongside the PDF.

3 Report generated — View Report and Send for Review

Inspection Report page showing Report #2 with READY status and View Report / Send for Review buttons

Once generated, the report shows READY status with the generation date and included units. Click View Report to open the PDF in a new tab and review it. When satisfied, click Send for Review to submit it to your administrator's review queue.

What the PDF Contains

Cover page with property details, inspection date, and inspector credentials
Findings for each checkpoint with observation notes and selected photos
All unit details and calibration equipment records
Inspector attestation and digital signature

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